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Grants and Contracts Specialist (REVISED QUALIFICATIONS)

Position Details

Position Information

Position Title Grants and Contracts Specialist (REVISED QUALIFICATIONS)
Department Accounting
Vacancy Number 18-117
Work Location Macon
Hours per week 40 hours/week
Scheduled Hours 8:00am - 5:00pm

The primary responsibility of the person in this position is to provide pre-award services to faculty, thereby promoting the Mercer University president’s initiative to advance research and increase research dollars, and to coordinate pre-award and post-award activities relating to grant and contract proposals. This would be done with limited supervision by soliciting, routing and submitting grant and contract proposal applications through electronic submission, to include: providing assistance for completion of award, sub-award and award transfer agreements; tracking and monitoring funding opportunities and providing program information to interested faculty; developing and assisting in providing relevant training to faculty and staff; and setting up and maintaining InfoEd Database, Cayuse, and subsystems. This person would also be responsible for maintaining the website for the Accounting Department, as well as the Office of Grants and Contracts, to ensure faculty and staff have access to necessary forms, tools and updates for grant award opportunities and submissions, to include website updates, creating interactive web documents, and current postings for grant and contract proposal opportunities. Post award activities would include preparation of grant or contract package to be used in establishing of the account in the financial accounting system, re-budgeting of funds through posting of budget adjustments, and overseeing and processing changes to award documents and budgets during the project’s performance period. The end result the job is expected to accomplish is to create and foster a pre-award environment that contributes to increased research dollars generated for the University through a greater number of successful grant and contract award applications.


Bachelor’s degree in Information Systems, Business, Accounting, or related field from an accredited university/college and 1-2 years of professional accounting and/or finance experience, to include work with databases and Microsoft Excel, is required. Prior grants and contracts experience is highly desirable. Prior web design and/or web maintenance experience as well as previous experience working with Adobe also required. Accounting courses are desirable. Candidate must be detail-oriented and possess excellent communication, interpersonal and organization skills with the ability to multi-task and manage deadlines. Interested applicants will need to complete the brief online application and attach a resume and letter of interest.

Selection of the final candidate is contingent upon successful completion of a credit and criminal background check.

Is a criminal background check needed for this position? Yes
Is a credit check needed for this position? Yes
Does this position require travel for University business in a rental car or University owned vehicle? No
Job Category Staff
Job Type Full-Time
Pay Rate $45,000 to commensurate with experience
FLSA Status Exempt
Pay Basis Monthly
Internal posting only? No
Close Date
Open Until Filled Yes

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a bachelor's degree?
    • Yes
    • No
  2. Please describe any prior experience working with grants and contracts.

    (Open Ended Question)

  3. * Briefly describe your accounting and/or finance experience.

    (Open Ended Question)

  4. * Please describe your previous experience working with databases.

    (Open Ended Question)

  5. * Mercer University's mission is to teach, to learn, to create, to discover, to inspire, to empower and to serve. Having read this, how do you see yourself fitting in and contributing to the mission?

    (Open Ended Question)

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents